19 Sep 2014

Full-Time ORT America, Michigan Region: Assistant to the Regional Director

ORT America, Inc. – Posted by ortamericaAnywhere

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Job Description

Department:              ORT America – Michigan Region

FLSA Status:             Exempt

Union Status:            Non-union

Reports to:                Regional Director

Approved by:            Jeffrey Cooper, Chief Operating and Financial Officer

Updated:                    September 11, 2014

Summary: The Assistant to the Regional Director works with the Regional Director and local lay leaders on the development, implementation, and assessment of Regional strategies to achieve ORT America’s fiscal and programmatic goals, as well as serving as the Office Manager and Receptionist.

About ORT America:  ORT America is the largest fundraiser for the international network of ORT educational programs, administered by World ORT, itself the world’s largest non-governmental educational agency.  ORT America was created by a merger in 2007 of two prior organizations (Women’s American ORT and American ORT, both established in the 1920s). ORT America raises money from a broad and deeply committed donor base to continue the mission started in 1880 in St. Petersburg, Russia, to use education to raise the economic, social, political, and cultural fortunes of Jewish communities throughout the world.  ORT programs “educate and elevate” 300,000 students a day in over 50 countries across five continents.

Overall Description of Duties: Under the direction of the Regional Director, Michigan Region, the Regional Director’s Assistant provides support for and helps coordinate all regional fundraising events, programs, and meetings conducted by the Regional Office.  The Director’s Assistant is responsible for assisting the Director in all fundraising efforts, whether relating to the annual fundraisers or overall annual campaign initiative, and specifically is responsible for overseeing and managing every aspect of the fundraising efforts relating to ORT Michigan Tributes.   As the Office Manager/Receptionist/Secretary, the Director’s Assistant is solely responsible for maintaining the office and serving as the main point person for all calls and visitors to the office and handling all administrative/clerical duties.   Finally, the Associate will cultivate positive relationships and provide support for key lay leaders.

Essential responsibilities:

Fundraising Activities

  • Assists the Region Director in fundraising efforts and cultivation strategies relating to potential donors, existing donors, and planned giving opportunities
  • Assists the Director in developing fundraising presentations to be used throughout the Region
  • Manages public relations and outreach efforts focused on enhanced visibility of ORT America, including establishing relationships in the local Jewish Community in order to increase fundraising results
  • Work closely with chapter to assist them in their fundraising efforts
  • Social Media/Marketing; help to promote the Region’s fundraising labors and local happenings on Facebook, e-blasts, and other social media avenues, and manage the Region’s social media accounts.
  • Assists the Director with all solicitation mailings and assists with follow-up (calls/mailings)

Event planning and execution

  • Works with the Region Director to plan and support regions’ 4 annual events (Rub-A-Dub, Camp Hermelin, Trends with Friends and WINGO), in addition to other misc. fundraising or promotional events throughout the year (e.g., sponsorship recognition event, parlor meetings, speaker events, student/teacher visits, Bookstock, etc.)
  • Organizes and manages various components of the 4 annual events and successfully works with lay committees to accomplish objectives
  • Assist to oversee events from start to finish, including managing auction database and overall auction, including creating displays, gift certificates, soliciting donors and making all follow-up calls, working with vendors and negotiating contracts, taking minutes at all committee meetings, working with committee members and handling all follow-up, etc.
  • Prepare all solicitation letters and thank you letters and acknowledgements to attendees, auction donors and sponsors, ad donors and vendors.
  • Coordinates and recruits volunteers for all events

Administrative duties

  • Assists the Region Director with the development of new fundraising materials and outreach strategies for the Region, as well as with the execution of local campaigns
  • Collects and analyzes data for measuring results of outreach and financial campaigns
  • Ongoing meetings with staff (Director, Financial Coordinator, interns, etc.), lay leaders (President, Committee Chairs, committee members, etc.), members and volunteers, and donors
  • Responsible for the day to day running of the office, including purchase of office supplies,  maintenance of office equipment (including the phone system), screening incoming calls, and handling the requests of lay leaders and donors as appropriate and maintaining and organizing the office on a continual basis
  • Responsible for proof reading of all written material.
  • Makes copies, maintains office files and event binders, and performs overall office manager and clerical duties, including filing and opening of mail.
  • Serves as office receptionist

Tribute Fundraising Efforts

  • Handles and oversees Tribute Campaign.  Processes tribute requests; prepares tribute in a timely manner; enters all information in the tribute database; processes all money; sends out the acknowledgement letter to the donor; invoices all unpaid tributes and follows-up until payment is received.
  • Orders new tributes when inventory is low; works with chapters in their sale of tributes

Budget Authority:                 Minimal

Supervision Received:         General

Supervision Exercised:        None

Interpersonal Contacts:       Frequent internal and external

Education Required:                        Bachelor’s Degree

Experience Required:         

  • A minimum of three years’ experience in fundraising, event planning, volunteer coordination, and/or leadership development.
  • Must have excellent problem solving and people skills, as well as the ability to interact effectively with lay leadership, volunteers, and donors.
  • Must be extremely organized and detail oriented and excel in a face paced environment.
  • Must be able to multi-task, work well under pressure and adhere to strict deadlines.
  • Must have excellent computer skills and written and verbal skills.
  • Experience in Jewish not-for-profit field helpful.

Technical Skills:

Proficiency in MS Office Suite, particularly Excel, and fundraising databases (such as Raiser’s Edge).  Knowledge of PowerPoint helpful.

Communication skills:        

  • Must be able to read, write, and speak fluent English.
  • Must be able to read and interpret routine documents, such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Must be able to effectively present information in one-on-one and group situations.

Mathematical skills:             

Must be able to add, subtract, multiply, and divide whole numbers, fractions, and decimals.  Knowledge of American monetary units required.

Other mental abilities:                     

  • Must be able to multi task, follow directions, learn new tasks and information, concentrate, process information quickly, plan ahead, recognize and solve problems, understand concepts, and demonstrate good memory skills.
  • Must utilize good judgment under a variety of circumstances, recognize the need for confidentiality of information, and see the consequences of one’s actions.

Other skills needed:

  • Must be able to work individually and as part of a team within general guidelines.  Must be able to organize, prioritize, and execute responsibilities in the face of conflicting priorities or unexpected situations without getting flustered.
  • Must have excellent interpersonal skills, strong organizational and administrative skills, and the ability to follow through on tasks and assignments.     

Physical demands:

Regularly required to speak clearly and hear the spoken word well.  Regularly required to sit for long periods.  Regularly required to move fingers, wrists, and arms in a repetitive manner as necessary to operate computer workstation and office equipment.  Regularly required to utilize near vision ability to read data and documents in printed form and on computer screens.  Required to be on your feet for long periods during events for set-up, during the events, and then afterwards for clean up, during which time you will be required to lift and move boxes and event materials. Additional physical demands include lifting and moving boxes to and from off-site storage unit, as well as in the office to organize office.

Work environment:

Hazards and noise are typical of the standard office environment.

To Apply

  • Send a cover letter in the body of an email and attach a current resume.
  • Send to nmiller@ortamerica.org
  • No phone calls

Location

ORT America – Michigan Region

6735 Telegraph Road, Suite 375, Bloomfield Hills, MI  48301

Salary

$38,000 – $45,000

How to Apply

To Apply
  • Send a cover letter in the body of an email and attach a current resume.
  • Send to nmiller@ortamerica.org
  • No phone calls

Job Categories: Non-Profit. Job Types: Full-Time. Job Tags: education, Jewish fundraising, Michigan, and ORT America. Salary: 40,000 - 60,000.

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